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Welcome

The Pupillage Gateway is a flexible and cost-effective way for Authorised Education and Training Organisations (AETOs) to advertise pupillages and manage applications – making it easy for you to run a modern, online, recruitment process without a huge investment in your own system.

Managed by the Bar Council and provided by JGP, the Pupillage Gateway collates all of your applications into one centralised system so that you can track the progress of each candidate’s application, with assistance at every stage of the process. It has a bespoke design with improved functionality to support the high-volume application process for pupillage.

Candidates will find the Gateway simple to use, with user-friendly features, such as a wide range of search criteria, the ability to store data from previous applications and a longer window of time to prepare their applications through the use of an online practice application form. The Gateway will allow candidates to tailor their applications to individual chambers. Chambers are strongly encouraged to read the Pupillage Gateway User Guide, which sets out the key benefits of the system and how to use them.

Timetable

The following table describes the key stages for Authorised Education and Training Organisations (AETOs) when using the Pupillage Gateway application system:

October 2020 – May 2021 Timetable

Monday 19 October 2020

Publication of advertisements on the Pupillage Gateway: Authorised Education and Training Organisations (“AETOs”) must register their accounts and submit applications for approval.

AETOs can advertise on the Pupillage Gateway by returning a completed Vacancy Information Form to PupillageGateway@BarCouncil.org.uk and, where applicable, specifying that they would like to use the system to process candidate applications at a cost of £785 plus VAT. Those that have not advertised previously will also need to return a completed AETO Account Information Form.

Friday 27 November 2020

Publication of advertisements on the Pupillage Gateway: all approved vacancy advertisements will be published for prospective applicants to browse.

There is a Practice Online Application Form, available on the Pupillage Gateway, which allows aspiring barristers to gain an understanding of the format their application will take and to upload relevant information in advance of the opening of the annual submissions window. Whilst the form is only relevant to those AETOs using the Pupillage Gateway to administer their recruitment process will, prospective pupil barristers can edit information contained within it throughout the year and use it gain a more general understanding of what will be expected of them when making an application.

Monday 4 January 2021, 11:00am

Applications open: the submissions window for applications opens and candidates can start to share their applications with their chosen pupillage providers.

AETOs using the Pupillage Gateway to administer their recruitment process will not have access to the applications until the submissions window closes.

Monday 8 February 2021, 11:00am

Applications close: the submissions window for applications closes and no further applications or amendments to applications are allowed.

AETOs not using the Pupillage Gateway can begin the shortlisting and interview process from this date.

Thursday 11 February 2021, 11:00am

Publication of Gateway applications to AETOs: AETOs using the Pupillage Gateway to administer their recruitment process will be able to download candidate applications and begin the shortlisting and interview process from this date.

Monday 8/ Thursday 11 February 2021 – Thursday 6 May 2021

Shortlisting and interviews: AETOs sift through applications, shortlist candidates and conduct interviews during this period.

AETOs using the Pupillage Gateway to administer their recruitment process can use the system to communicate with candidates.

Friday 7 May 2021, 09:00am

Offers made: AETOs will make offers on this date.

AETOs are not able to make offers to applicants in advance of this date. They also must not make informal or indicative offers in advance.

Friday 14 May 2021, 09:00am

Deadline for accepting initial offers: all applicants have a seven-day deadline to communicate acceptance of an offer (if any). Applicants will be able to accept an offer anytime up to the deadline.

If the seven-day deadline passes without the applicant accepting the offer, AETOs should send out second round offers within a reasonable time period.

Benefits & Features

The Pupillage Gateway is a flexible and cost-effective way for Authorised Education and Training Organisations (AETOs) to advertise pupillages and manage applications – making it easier than ever before to run a modern, online, recruitment process.

Operated and owned by the Bar Council, the Gateway collates all applications into one centralised system so that you can track the progress of each candidate’s application, with assistance at every stage of the process. It has a bespoke design with improved functionality to support the high-volume application process for pupillage.

Key features of the Pupillage Gateway:

  • An easy-to-navigate system
  • The opportunity to edit pupillage vacancies
  • The facility to create entirely bespoke questions with word count adjustment
  • An online marking system to assess applications on-screen and manage each application as it is received
  • A clear progress map of each candidate’s journey towards recruitment
  • The ability to shortlist candidates for first and second round interviews with the option of creating interview slots or allowing candidates to log onto the system to book their interviews
  • An email template to communicate updates to candidates at each stage of the process. The template can be edited and tailored to individual candidates
  • The capability to view aggregated equal opportunities monitoring data online and offline. The data can be broken down according to the stage that each candidate has reached
  • The system and software have been verified as compliant with the GDPR and the Data Protection Bill 2018. The Gateway terms have been updated to reflect this fact.

The Gateway is fully compliant with the Bar Standards Board’s regulations on equality and goes further by assisting chambers with best practice. To find out more on the best practice features of the Gateway, read this document. Best Practice Guide.

For just £785 plus VAT you can access the high-quality Pupillage Gateway and use the central application system. There is no cost to applicants, or to chambers which are advertising vacancies only.

Subscribing to the Pupillage Gateway has never been easier. Just follow this two-step process:

Step 1: Please contact the Services Team on 020 7611 1321 to make payment over the phone by credit or debit card or to receive an invoice. If you would prefer to pay by cheque then please make payable to ‘The General Council of the Bar’ and send to Services, The General Council of the Bar, 289-293 High Holborn, London WC1V 7HZ. The total amount payable for early bird members (e.g. those who sign-up before 30 September) is £785 plus VAT (£942).

Step 2: If you are new to the system this year, you will need to complete the AETO Account Information Form and return it to the Bar Council by email. On receipt of payment confirmation from step 1, the Bar Council’s Services team will activate your account and login details will be issued to you by email.

If you are not planning on using the Pupillage Gateway to manage applications but still need to advertise, complete the AETO Account Information Form and the Vacancy Information Form and email them to the Bar Council in advance of the deadline stated on the recruitment timetable. You will receive a confirmation email indicating that your advertisement has been published once this has been done.

Download a sample of the Pupillage Gateway application form here.

How to use

The Pupillage Gateway system is straightforward and tailored to the needs of Authorised Education and Training Organisations (AETOs) throughout the pupillage recruitment process. Easy to follow user guides are provided for AETOs and applications to aid them through the process:

Whilst we hope you will find the system simple to use, if you encounter any difficulties, a helpline service is also available on: 020 7427 8250. A timetable for the process can be found here. Should you wish to use the Pupillage Gateway application system, please click here to subscribe. If you have a general enquiry or are simply looking to advertise, please contact the Bar Council on: 0207 611 1321 or PupillageGateway@BarCouncil.org.uk.

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What is expected of you when providing Pupillage?

Pupillage is governed by the rules and regulations set out in the BSB Bar Qualification Manual, which also contains good practice guidance and is essential reading for pupil barristers, pupil supervisors and pupillage providers. In addition, the Fair Recruitment Guide helps barristers comply with the BSB’s equality and diversity rules on recruitment and selection.

Approved Education and Training Organisations (AETOs) may offer pupillages, provided that the organisation has one or more registered pupil supervisors. All BSB regulated persons in chambers are ultimately responsible for pupils in their chambers and they must take all reasonable steps to ensure that proper arrangements are made for pupillage. They must also ensure that matters are conducted in a fair manner with barristers and pupils.

These obligations are set out in rC110.3i of the BSB Handbook. A senior member of chambers, normally the Chair of the Pupillage Committee, should oversee pupillage arrangements in chambers on a day-to-day basis. Employed sector AETOs must appoint a practising barrister to take responsibility for pupillage arrangements within the organisation.

At the employed Bar, the personnel or HR department should provide information that pupils need about the terms and conditions of their employment. The appointed barrister should ensure that appropriate documentation is provided to pupils setting out their policy in relation to the Bar Standards Board’s requirements and recommendations.

Under C110.3c, chambers and BSB entities must also ensure that, save in exceptional circumstances, every member of all selection panels has been trained in fair recruitment and selection processes.

Details of training available can be found on the Bar Council website.

They must also have an anti-harassment policy which gives pupils the right to complain if harassment occurs. There are also additional monitoring obligations for chambers that arise under the new rules.

Sign up

Subscribing to the Pupillage Gateway has never been easier. Just follow this two-step process:

Step 1: Please contact the Bar Council’s Services Team on 020 7611 1321 to make payment over the phone by credit or debit card. If you wish to pay by BACS then please contact Services on 020 7611 1321 or email PupillageGateway@BarCouncil.org.uk. The total amount is £785 plus VAT (£942). If you’re an Annual Chambers Management Package member then don’t forget to apply your discount and pay as follows (plus VAT): Bronze = £706.50; Silver = £628; and Gold = £549.50.

Step 2: If you are new to the system this year, please complete the AETO Account Information Form and return to PupillageGateway@BarCouncil.org.uk. On receipt of payment confirmation from step 1, the Bar Council’s Services team will activate your account and login details will be issued to you by email. If you are not planning on using the Pupillage Gateway to manage applications but still need to advertise, complete the AETO Account Information Form and the Vacancy Information Form and email them to the Bar Council at PupillageGateway@BarCouncil.org.uk in advance of the deadline stated on the recruitment timetable. You will receive a confirmation email indicating that your advertisement has been published once this has been done.